Why participate in the Special Order
Parts Removal Program?
When running bin pads, many dealers find that they
have many pages of special order part numbers that have zero quantity on hand.
Each part number on each page of the pad MUST have a number entered during the
posting procedure. If the part does not have a number entered during posting it
will drop off the ERA system and the history will be lost. By participating in
the Special Order Parts Removal program, this can be avoided. The parts that
have zero quantity on hand, zero quantity pending receipt, zero quantity pending
shipment and are not on any open invoices or POs will be removed from your
system before running your pads and can be returned after the inventory is
complete.
What are the benefits of the Special Order
Parts Removal program?
Special Order Parts Removal helps you save printing
time, avoid paper waste and retain part number history.?You also save in
payroll costs, since it takes less time to perform physical inventory.?This is
especially important, since inventory is often taken after hours, requiring
overtime pay.?Using the program also helps increase accuracy for special order
parts inventory, since it helps automate the process.
What is the Special Order Parts Removal
process?
To get special order parts numbers removed from
your inventory files, you will need to complete and send a request form,
provided by the Technical Assistance Center.?A Reynolds and Reynolds
representative will dial into your system at the requested time to remove the
special order parts numbers and send an e-mail to the user I.D. on the form. At
this point, your pads can be run and inventory started.
To get special order parts numbers returned to your
inventory files, you have two options:
- Once inventory is finished, you may call the
Technical Assistance Center to advise that the inventory has been completed and
that the special order parts may be returned to inventory. When calling the
Technical Assistance Center, choose option 3 for Parts & Service and then 3
when prompted.
-OR-
- You may schedule a date in advance to have the
special order parts numbers returned, and Reynolds will perform the service
automatically.
Once the parts have been returned to your system, a
second phone call or e-mail will be made, stating that the parts numbers have
been restored.
What parts qualify for
removal?
Parts that are removed will be in the bin(s) that
you specify on your fax, have no quantity on hand, no quantity pending receipt,
no quantity pending shipment and are not on any open invoices or
orders.
Can I change the date that I want my
special order parts removed or replaced?
If you decide that you would like to change your
booking, please contact the Technical Assistance Center parts and service
department with your confirmation number as soon as possible. The same
confirmation number will be used for the change.
How much does the Special Order Parts
Removal program cost?
The price is $199 per parts area. This price
includes removing and replacing the special order parts. A PO# is required to be
submitted with the order form.
How can I get more
information?
Call the Technical Assistance Center for more
information on the Special Order Parts Removal program.?Information on how to
perform your parts inventory using your ERA system is available on the Reynolds
and Reynolds Support Site at https://my.reyrey.com or by
calling the TAC.
WHAT ARE SOME INVENTORY TIPS AND TRICKS I
SHOULD KNOW?
- Run a test pad several days before running your
final inventory lists.
- Wait until all posting is done before updating your
pads.
- At the end of each count sheet page, the system will
ask you to update. It is recommended that you answer NO at this prompt, so that
you may go back into the page and make corrections if needed.
- Once updated, count sheets MAY NOT be accessed
again. ALL corrections MUST be made through Post Transactions (2010).
- We strongly recommend that you do not run
2310 as it will remove all of the physical inventory transactions from your
system. If you utilize screen 2312 then this information is required.
- When posting items in 2010 using a transaction code
M (Minus) will not affect the sales section of the Monthly Analysis (2213) like
the U (Unusual sale) will. DO NOT use the transaction code V (Validate), because
there will be NO audit trail.
- The count on the Variance report is the current
quantity on hand count. It is very important that this report be run immediately
after inventory is completed and before the parts department has opened. Once
parts have been receipted or sold this report becomes
ineffective.
Would
you like to cut your Parts Physical Inventory time in
half?
Parts Barcoding Inventory Management is just
the solution for you!?For information on how to get your hands on this powerful
tool please call 1.800.767.0080 today!
If you are
currently one of our many customers that have already taken advantage of the
Part Barcoding Inventory Management solution, and are in need of additional
scanners for your physical inventory, please call 1.800.767.0080. We now have
them available for rent on a first come first serve basis.