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ThinSoft's Inventory Control simplifies the process of receiving
Why conform your business to meet the needs of your accounting software when your software should conform to your business?

At Unique Systems, our goal is to meet 100% of your software needs using the ThinSoft Accounting system. ThinSoft Accounting consists of seven robust modules with unique functions that integrate with the system as a whole. This creates a complete framework for all of your firm's accounting and distribution needs. Instead of succumbing to shrink-wrapped software, ask us how our versatile and experienced engineers can customize ThinSoft to meet all of your software requirements and desires.

 

General Ledger

From the number of accounting periods and department codes, to the establishment of account number ranges and ledger defaults, the design structure of ThinSoft assures that the General Ledger will satisfy your present, as well as your future processing demands.

ThinSoft's speed and flexibility are balanced with input and processing controls. The General Ledger offers user-defined defaults, accounting periods, account number ranges, and on-line entry validations. These controls ensure early and consistent error detection, giving you the confidence in, and access to, the information you need to make the right decisions.

The integrity of ThinSoft's General Ledger is further supported by a strong audit trail. Transactions can be reviewed from the source journal, and for current or prior periods.

ThinSoft's General Ledger provides you with on-line access to account balances, account activity, budgets, and reference tables. A full complement of monthly journals and conventional financial statements can be produced with confidence.

Features:
  • Unlimited number of accounting periods
  • User-defined accounting periods
  • One-time, recurring, and reversing journal entries
  • Past, present and future period posting
  • Multiple open periods
  • One-step period and year end closing
  • On-line budget data entry
  • Budget by division and by company
  • On-line inquiry for:
    • Account analysis
    • Account balances
    • Account activity
  • Trial balance
  • Income statements
  • Balance sheets
  • Budgets and comparative reporting
  • Account activity reports
  • Multi-period reports
  • Multi-year reports
  • Unlimited history
  • On-line running totals

Accounts Receivable

Designed to improve cash flow by providing better access to information, ThinSoft's Accounts Receivable provides increased productivity and collections, while maintaining an unprecedented level of accuracy.

ThinSoft's A/R gives you tools to process high volumes of data quickly. The menuing structure and on-line "Help" dramatically reduce training time. Processing both cash receipts and customer invoices is a simple point-and-click operation. If you are unsure of an item's tax code or salesperson code, you can simply "Zoom" from that field to display all valid options; you point and select in one easy step.

Account groups and customer specific defaults further enhance the speed of entry . From the most general data (Zooms) to the most specific data (customer default s), all information needed to process transactions quickly is accessible during data entry.

The recurring documents capability allows you to input a particular type of cust omer invoice once and then reuse it.

Cash receipts are automatically applied by simply entering the customer code and dollar amount. These gains in productivity are supported by a series of defina ble default parameters which allow you to correct errors immediately.

ThinSoft's Accounts Receivable further solidifies your activity review with full detail reporting. With ThinSoft's A/R you have on-line access to invoice number s, dates, and other details needed to respond to customers' questions and object ions.

Features:
  • Multiple shipping addresses for each customer
  • Balance forward or open item statements for each customer
  • Multi-level tax options (value-added, GST-PST) in data entry screens and reports
  • Assignable defaults (per customer) including:
    • Sales commission code
    • Discount code
    • Account numbers for ledger, revenue, multi-level tax, freight, miscellaneous
    • Terms code, salesperson code, and more
  • User-definable on-line Help
  • Optional summary or detail reports
  • On-line access to detail line information via "Zoom" command
  • User-defined "account groups"
  • Scrolling invoice detail lines
  • Recurring invoice
  • Automatic input validation
  • Customer ledger(s)
  • A/R Journal
  • Aging report by invoice or due date
  • 9 digit account codes
  • 6 character tax codes
  • Grouping tax codes
  • Cumulative tax applications

Accounts Payable

ThinSoft's 4GL technology and SQL relational database provide you with the ability to process large volumes of transactions quickly and accurately. Effective controls assure timely and accurate data entry and superior error detection.

When entering vendor invoices, ThinSoft's "Zoom" and user-defined "account groups" display all the necessary information. From department codes to discount payment terms, the appropriate data can be accessed with a single keystroke. No time is lost finding the code or account number corresponding to a given invoice. Answers are available on-line, in real time.

Manual or automatic vendor check processing is fast and efficient with ThinSoft's Accounts Payable. You input the current date and your next check run date-- ThinSoft's A/P pays the vendor on time and takes any available discounts. You can tailor disbursements to be made by date, by vendor, or by invoice.

ThinSoft's use of global default settings, coupled with account specific defaults within individual vendor records covering such things as term codes, tax codes, discounts, and general ledger accounts- ensures that most errors are identified immediately. This commitment to accuracy is further demonstrated through automatic entry validation and mandatory edit and input review modes. For example, if an undefined date is entered, the user is alerted immediately and cannot continue until a valid date has been input.

From individual transactions to batch runs, ThinSoft's extensive report capabilities provide a strong audit trail. The system also maintains unique numerical sequences for all invoice and cash disbursements.

Features:
  • User-defined ledger accounts on per vendor basis
  • User-defined tax codes for each vendor
  • Multi-level tax options in most data entry screens and reports
  • Automatic 1099 creation and printing
  • Multiple "pay to" addresses for each vendor
  • Vendor "on hold" ability
  • Summary or detail report options
  • Vendor label printing
  • Recurring invoice support
  • User-defined "account groups"
  • Automatic input validation
  • On-line access to vendor activity and history
  • Automatic invoice selection for payment
  • Automatic discounting on invoice
  • Automatic or manual check processing
  • Partial payment processing
  • Multiple checking account support
  • Checking account reconciliation
  • Reports by date range
  • Check register
  • Vendor ledger
  • Cash requirements report
  • A/P journal report
  • Custom reports from relational database

Inventory Control

ThinSoft's Inventory Control simplifies the process of receiving, shipping, transferring, and adjusting inventory. It provides flexibility, ease-of-use, and access to information needed to do a job right. Utilizing SQL relational database technology, ThinSoft's Inventory Control makes live inventory data directly accessible.

User-definable defaults mean that there are no function keys to learn and no complicated procedures to memorize. New users can immediately utilize the feature rich environment offered by ThinSoft's Inventory Control.

ThinSoft's most impressive feature is one that cannot be seen: Maintainability. ThinSoft's Inventory Control represents the first Inventory Control system designed to be easily changed. ThinSoft's source code design permits files which store inventory information to be largely independent of the Inventory Control application itself. This structured design ensures that your software will keep up with changes in your business.

Features:
  • Find any group of inventory items or documents
  • "Browse" inventory or document files
  • "Zoom" during data entry to query any related file
  • Automatically convert prices and quantities within purchasing, stocking, and selling units
  • Associate an inventory item with its own unique ledger accounts for inventory, cost of goods, and sales
Multiple Warehouses
  • Keep separate inventory amounts by warehouse
  • Allows warehouse to separate departments or different vendor purchases
  • View 24-period movement history for each item from each warehouse
  • Allows different purchasing and selling prices for each warehouse
  • Every item can have every warehouse defined as part of a warehouse specific count cycle
  • Allow or disallow trade discounts of each item by warehouse
  • Allow or disallow customer backorders of an item by warehouse
 Inventory Transaction Control
  • Inventory transaction processing includes:
    • Inventory received/shipped
    • Inventory inter-warehouse transfers
    • Inventory valuation adjustments
    • Physical count adjustments
    • Multi-currency capability
    • Produces Over/Short Report
  • Creates automatic adjustments to inventory counts from physical inventory
  • Adjustment of counts creates ledger entries in Inventory Control Journal
  • Makes automatic or manual adjustments to the cost or selling price of inventory
  • Automatically increases or decreases prices of selected items by percentage
  • Produces the following reports:
    • ABC Analysis
    • Stock Status
    • Price/Cost List
    • Reorder Advice (replenishment)
    • I/C Journal Report
    • Purchase/Sale Report
    • Summary and Detail Inventory List
    • Transaction Edit and Porting Lists

Order Entry

While industry standards come predefined, ThinSoft's Order Entry lets you redefine order and line types, providing true processing flexibility. Our parameter-driven design allows you to determine how a particular order functions within the system. From order acknowledgment to picking lists to journal posting, ThinSoft's Order Entry establishes an effective channel of communication providing you with the data that is critical to your business. Orders are tracked by stage and by status for each line item.

ThinSoft's Order Entry's relational database design ensures that order processing and invoicing are performed quickly and accurately. Through the use of alias coding, you can merge customer inventory code with your own inventory codes, producing seamless processing; their part number becomes your part number. Serial number processing/recording and ThinSoft's "kitting" capacities further refine your part number capabilities.

ThinSoft's Order Entry allows you to define unique pricing schemes for individual items or entire categories of items. Pricing matrices can be time sensitive and customer specific. In addition, discount structure and matrices are user-definable. All vital information is validated the instant it is entered. The document cannot be stored until the error is corrected.

As with all ThinSoft's modules, Order Entry's structured design assures that your package will remain functional even as your business and your hardware platforms change over time.

Features:
Customer and Shipping Files
  • A customer may have any number of shipping addresses
  • Orders can be specified as taxable or non-taxable by shipping destination
  • Each customer destination can have different shipping instructions
  • Custom "alias" codes allowed for inventory stock items
Order Entry
  • Real time committed inventory quantities
  • On-line price calculation
  • On-line tracking of the order life cycle and the order line life cycle
  • Any combination of line types allowed for each order
  • Make non-stock and service items part of an order
  • Allows picking tickets for each order
  • Allows warehouses for each order
  • Multi-tier pricing handles a variety of pricing schemes
  • Kits
  • Allows specification of warehouse on customer, order, or line item levels
  • Shipping information can be modified each time quantities are released
  • Operator may review all warehouses in which a specific item is located, noting the quantity on all sales orders
  • Multi-currency
  • Direct shipments---drop ship interfaced with purchasing
  • Includes credit memos for return goods

Purchasing

Purchasing provides "maintainability", ease-of-use, and efficient access to your purchasing database. The tools and ThinSoft's commitment to standardization allow ThinSoft's Purchasing to seamlessly integrate with all the ThinSoft modules, and to change and grow with your business.

ThinSoft's Purchasing instantly validates discount rates, item codes, vendor codes, and all other vital order information for virtually error free data entry. As items are received, they are automatically updated into ThinSoft's I/C and O/E, providing an accurate inventory status and updating backordered items. A Separate A/P Invoicing option is based on either purchase order or receipt, which eases approval and posting of payables. Your database is updated with every transaction for complete and accurate information at all times.

Features:
Vendor and Payment Information Files
  • Each vendor can access any number of payment addresses
  • Each vendor payment location can have its own trade discount
  • Each vendor payment location can have individual payment instructions
  • Backorders can be allowed by vendor
  • Allows control of printing the receiving documents by order
Requisition
  • Backordered Order Entry items
  • Grouped by vendor when created POs.
Purchase Order
  • Zoom reference and custom defaults support quick and accurate Purchase Order Entry
  • Non-catalog items can be ordered
  • Supports cancellation of POs. Reports all new, modified, canceled and received orders
  • Taxability can be determined at vendor, order, inventory, or line-item level
 Vendor-item Catalog
  • Allows multiple vendors for each item and vise versa
  • Catalog for non-stock items
Purchase Order Receiving
  • Allows receipts of a purchase order as entered without re-entering the amounts shipped
  • Modifies quantities received if different from original order
  • References original order with each backorder
  • Allows marking of line items as complete even if not fully shipped
  • Drop ship Bill of Lading entry releases the sales order for invoicing
  • Updates backordered Order Entry items
A/P Invoicing
  • Automatically interfaces with Business A/P
  • Matching by Order or Receipt

Payroll

ThinSoft's Payroll is designed with the flexibility to accommodate nearly any type of payroll requirement while remaining simple to use. Most details are managed during setup and maintenance allowing automated day-to-day operations. Payroll data is well organized, thus making maintenance easy and intuitive.

ThinSoft's Payroll's look and feel closely follow the user conventions established by popular spreadsheet and word processing programs. When ever users need access to data, they can call up a window to display the needed information. This consistent interface means users learn the system faster and make fewer mistakes.

When further information is needed context sensitive help screens are readily available. The use of SQL database technology provides unparalleled data access. It is not necessary to search for, or memorize, hundreds of codes. By using fast and simple "query-by-forms", context sensitive information is readily available.

ThinSoft's Payroll permits the creation and processing of disbursements through fully automated or manual entries. Each record can contain individual or global limits for any deduction or obligation, while allowing user assigned "frequencies" for each application. Sick leave and vacation pay tracking are automated through managing the accrual and corresponding payment of these hours.

Features:
  • Deductions/obligations based on gross, taxable, FICA or FUTA wage base
  • Custom tax table capability (percentage method)
  • User-defined default rates and limits for Income, Deduction and Obligation type
  • User-defined Employee Types facilitate employee maintenance
  • Expense/liability accounting supported
  • Income Code Types defined according to taxable wage base
  • Payroll generation from time cards or default values for employee
  • Supports magnetic media reporting
  • Easily modifiable tax tables
  • Pre-printed form alignment capability
  • Direct deposit capability
 Reports:
  • Annual W2 data
  • Quarterly 941A data
  • Unemployment Tax Report
  • Payroll Analysis Reports
  • Wage & Hour reports
  • Employee Recap Reports
  • Supports standard State Withholding guidelines for 38 states
  • Supports rapid customization of State withholding for non-standard states
  • Global update of selected employee Income, Deduction, and Obligation code sets
  • Capability for reporting State Unemployment

System Requirements

The minimum server configuration for a 5 user runtime is:
  • Intel Pentium 4 1.2Ghz
  • 512MB RAM
  • 10GB Disk Space
  • RedHat Linux 8.0 or Greater
  • 10/100 Ethernet
  • 4mm DDS Tape Drive or similar backup device
  • CDROM
 We recommend RedHat Enterprise version 3 or 4 for the server operating system. ThinSoft will also run on other Unix-style operating system like HP-UX, Solaris, AIX, and SCO.