| Here are some sample
Materials Management RFP functional requirements: |
| Support
on-line entry of purchase order requisitions that can be automatically converted
into purchase orders. |
| Edit purchase order data entry for
valid vendor number, item, and account codes.
|
| Support automatic assignment of
purchase order numbers. |
| Provide on-line inquiry into all
purchase orders for a particular item. |
| Provide audit trail of changes made
to purchase orders. |
| Provide interface via modem to
vendors' computers for electronic order entry to hospital suppliers. |
| Support the combining of
requisitions from several hospital departments onto one purchase order. |
| Allow tracking of due dates
specified by PO or line item. |
| Support selection of orders for
specific buyers with user-defined criteria (i.e. certain vendors, type of PO
such as stock, non-stock, etc.). |
| Allow
items to be defined as patient chargeable or department chargeable. |
| Support on-line receiving at point
of receipt. |
| Provide ability to communicate
receiving problems to purchasing and/or accounts payable.
|
| Print daily receipts report showing
items, quantities, vendors, and totals. |
| Print receipt exception report of
variances from P.O. in item number, quantity, or units of measure. |
| Provide inventory control functions
for stock and non-stock items. |
| Maintain current inventory
quantities in real time when items are issued, returned, received or
transferred. |
| Support on-line inquiry into item
status of quantities on hand and on order.
|
| Support entry of charges and
credits for items used (or not used) by patients from PAR, floor, or exchange
cart. |
| Calculate inventory item cost using
the average cost method. |
| Allow departments to order supplies
on-line and print requisitions at inventory locations.
|
| Print stock usage report of past 12
months and YTD showing quantities and dollar volume by item and department.
|
| Track and report trends for item
usage. |
| Track item shelf life based on
purchase or expiration date and print item obsolescence report. |
| Support maintenance of a purchase
contract data base. |
| Automatically alert purchasing or
A/P operator of a price protected item. (e.g. message on screen and/or prompt
the operator doing a price change). |
| Calculate patient charge price
using hospital standard markup policy and actual purchase price. |
| Produce bar code labels for patient
charge items. |
| Record patient charges using a bar
code reader. |
| Interface to the hospital
information system to retrieve patient information from ADT system. |
| Provide activity statistics
including number of lines purchased by buyer.
|
| Provide activity statistics
including number of lines received. |
| Provide complete turnkey on-site
implementation and project management support.
|
| Provide on-site training to users.
|
| Provide access to system maintained
data element definitions within report writer software.
|
| Provide ability to down load data
into popular PC spreadsheet, database and word processing file formats. |
|
Support interface to bar code
readers. |
| Provide ability for system
administrator (or other authorized user) to modify screen layouts and flow with
minimal programming effort. |
|
Supply all computer program source
code on media (e.g. tape, CD) to user.
|
|
Provide future software releases
and updates to all applications as part of regular software maintenance fees.
|
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More... |
