(1)  Forms.          

Turn-in documents designed by the Surplus Property Office shall be used by all governmental bodies for reporting surplus property to the SPMO.?It shall be the responsibility of the generating governmental body to obtain these forms and to furnish all information required on the form.?Items received by the SPMO shall be physically checked by the SPMO against the turn-in document and a signed receipt issued to the governmental body.

(2) ?Tagging.

Items received by the SPMO shall be assigned an inventory number and data including generating governmental body, name, description of property, quantity, original acquisition cost, date purchased, serial or model number and other relevant information entered into an automated inventory system.?Inventory tags listing all necessary information shall be attached to each item.

(3) ?Display.

Items shall be displayed in locations with other like commodities to allow for easy viewing.

(4) ?Issuing property.

All items sold by the SPMO to governmental bodies, political subdivisions and nonprofit health or educational institutions shall be recorded on a Bill of Sale and all required information shall be listed on the document.?The Bill of Sale must be signed by the signatory authority of the governmental body, political subdivision or nonprofit health or educational institution as defined in Subsection C, Item 1 of these regulations.?At the time of sale, the eligible entity shall receive a copy of the Bill of Sale.

(5)  Invoicing.

Invoices shall be generated and mailed to the acquiring agency.?All cash and accounts receivable transaction records shall be property maintained.?All transfers of funds to various accounts will be performed in accordance with these regulations.

(6)?Deletions.

Items shall be deleted from the SPMO?#352;?inventory simultaneously with the invoicing process.

(7)  Property sold to the public shall be paid for in full at the time of purchase.

Transactions shall be documented by a Bill of Sale enumerating all conditions of the sale i.e., ę³s is, where is,?etc. and must be signed by the purchaser.?Personal checks with proper identification, certified checks, or money orders made payable to the State of South Carolina shall be accepted as a form of payment.?No cash shall be accepted.?A copy of the Bill of Sale shall be presented to the purchaser and a copy along with the payment shall be forwarded to the Internal Operations Cashier.?Two copies shall be retained internally by the SPMO, one as the source document for updating the computer records and the other for filing.