Individual department supervisors complete and deliver Chemical Inventory List (CIL) survey forms to the Safety & Personnel Office (152 Administration Building).

The Safety & Personnel Office provides copies to the Ada Fire Department.

Material Safety Data Sheets (MSDS's) on ALL hazardous substances are collected and filed. These files must be kept at the departmental level available to employees. Copies will be filed with the Safety & Personnel Office.

Procedures

Each building on campus shall have a Chemical Inventory List (CIL). The CIL shall include a listing of all hazardous substances present and shall be updated at least yearly. The building list will be obtained by coordinating the list supplied by each department located in the building.

A Master Chemical Inventory List shall be created and maintained by the Safety &Personnel Office in a manner that will allow a listing of hazardous substances by vendor, department, building, and room. Each CIL shall be verified by the appropriate department head and is subject to audit by the Master Record Keeper.

Material Safety Data Sheets (MSDS) provide detailed information on a hazardous substance. These sheets include information such as product (hazardous substance) name, chemical abstract service number (CAS), ingredients, physical data, fire and explosion data, environmental and disposal information, health hazard data, first-aid instructions, and handling precautions. Purchase orders for any hazardous substance, regardless of the quantity ordered, shall require the vendor to provide a MSDS to East Central University.

Any time a department receives a hazardous substance, the substance name and quantity will be added to the department CIL. The CIL and accompanying MSDS will be copied and sent to the Safety & Personnel Office.

Material Safety Data Sheets (MSDS) maintained at the departmental level shall be readily accessible by any and all personnel in that department.

Signs and Labels

All existing labels on hazardous substance containers must remain intact. Where labels are not present or are not legible, a Hazardous Material Information System (HMIS) label will be affixed to all containers holding a hazardous substance.

Labels on incoming containers of hazardous substances shall not be removed or defaced. Labels shall be applied to each container when provided by the manufacturer ordistributor. Containers used by service contractors shall be properly labeled prior to use of the hazardous substance on ECU property.

All research laboratories may be excluded from the following by the standard:

• Labeling beyond manufacturers
• Exposure records
• Fire signage

Should the supervisor of an area dealing with hazardous substances become aware of any information which is significant regarding the health hazard of a substance that does not appear on the MSDS, such information shall be added to the MSDS within a period not to exceed 30 days. The supervisor shall report the information to the Safety & Personnel Office. The information will be added to the master file and reported in writing to theOklahoma Department of Labor for follow-up.

Exposure

Exposure is defined as coming into contact with a substance when not using the proper protective equipment. Any time an exposure occurs, it must be reported to the supervisor. After appropriate safety and health precautions, the supervisor then fills out an exposure form and submits copies to the Safety & Personnel Office departmental files, which shall place the copy in the employee's permanent file. These files must be maintained for a minimum of 40 years after termination. Upon request of terminating an employee, the employing department will provide a listing of hazardous substances to which the individual has been exposed during employment in that department.

Employees working in areas where exposure(s) to hazardous substance(s) exist shall be required to perform their jobs in accordance with precautions communicated in the MSDS. A supervisor may take appropriate disciplinary action when an employee does not comply with the precautionary measures mandated by this policy.

An affected employee (or his/her designated representative) may make a written request to the Safety & Personnel Office for access to copies of the CIL and MSDS. Such access shall be granted within a reasonable time, place, and manner, never later than one working day after the request for access is made. In addition, whenever any affected employee or designated representative request a copy of the CIL and/or MSDS, the Safety & Personnel Office shall assure that either a copy or a mechanical means to copy is provided within 15 days.

ECU may not discharge or initiate any; adverse personnel action against any employee because the employee has exercised his/her right under Title 40 Oklahoma Statutes as referenced in this policy. The employee may not be requested or required to waive any rights under this policy. Any such waive executed shall be null, void, and unenforceable.

The Department Head or designee shall be responsible for providing the following in all departmental areas in contact with the hazardous substances:

• Chemical name of each hazardous substance
• Correct labeling of each hazardous substance
• Availability of an MSDS for each hazardous substance present in the immediate work area
• Training and education of employees on work practices, protective measures, and emergency measures in the work place

Periodic checks for program integrity will be made by means of an internal audit team.

Training

Training shall be as follows:

• All employees will receive a general information brochure on hazard communications through personnel services upon hiring.
• All supervisors must attend a training session on hazardous substances, and they will then train their employees.
• Supervisors will administer training on the labeling scheme, MSDS information, protective equipment, etc., upon hiring (within 30 days), annually, or any time a new hazard is introduced.

Training and education provided to employees and others shall be documented and detailed records maintained by the department.

Fire Safety

The Safety & Personnel Coordinator shall create a building CIL package consisting of floor maps and room CIL's, submitting the CIL package to the Ada Fire Department. Building CIL's will be updated annually by the Safety & Personnel Office.

Outside Contractor's Responsibilities

Any time a contractor brings hazardous substances into the workplace, the university must receive a CIL and MSDS for these substances. Similarly, ECU must supply CIL and MSDS for all hazardous substances in the area which the contractor will be working. This exchange will be coordinated by whomever is granting the contract, and a contractor safety form must be signed saying the contractor agrees to this provision and will train his/her employees on required substances.

Service contractors whose work or materials pose a health hazard to ECU employees shall be responsible for the training and education of ECU employees as detailed in the paragraph above.