|
The purpose of this instruction manual is to provide instruction
for using the web-enabled query facility of the University of Wisconsin -
Madison Capital Inventory System.
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You will also find definitions in the sections for specific
screens.
|
Acct |
Account. Part of the accounting code. An identifier used for
records that are organized by project rather than by organizational entity.
|
|
Acq Date |
The date the Equipment Item becomes an active inventory
item. |
|
Acquisition |
An acquisition is the action resulting in a department receiving
an inventory item. Items may be acquired as a result of a purchase order,
gift-in-kind, internal requisition, federal transfer, research agreement, loan
agreement or a transfer from an outside source such an another
university. |
|
Acquisition/Funding Screen |
Allows user to view the acquisitions and funding information for a
specific Equipment Item. Access this screen by pressing the Acq/Fund push-button
on the Equipment Item screen. |
|
Acquisition Status |
Identifies the status of the acquisition record as Active,
Inactive or Pending. An Active acquisition record is one that represents the
current acquisition of an Equipment Item. An Inactive acquisition indicates this
acquisition record is no longer active and a subsequent acquisition has been
recorded. A Pending acquisition record indicates that a Purchase Order has been
printed for the Equipment Item, but the item has yet to be delivered. Values =
A, I or P. |
|
Activity |
A code identifying the general purpose for which the money is
being spent. |
|
Amount |
The dollar amount funded by the acquisition funding source for an
Equipment Item. |
|
Available |
The Equipment Item is available to share with other departments.
Values = Y or N. |
|
Building Name |
The name of the building assigned by the Space Management Office
to the Facility Num. |
|
Cash Xfer Voucher Num |
Number of voucher used for a cash transfer. |
|
Chapter |
The chapter or unit to which the facility number refers. Value = A
(Madison Campus) |
|
Chargeback |
Identifies Equipment Item is used in chargeback operation. Values
= Y or N. |
|
Con Num Decal Attached |
Indicates if a decal identifying the configuration number is
attached to one or more of the items in the configuration. Values = Y or
N. |
|
Condition |
The current condition of an Equipment Item as reported by the
using department. |
|
Configuration |
A Configuration is a collection of inventory items that have been
grouped together. |
|
Configuration Description |
Free-form text description of the configuration. |
|
Configuration Number |
A number used to uniquely identify a collection of Equipment
Items. |
|
Configuration Screen |
Allows the user to view information about the Configuration and a
summary list of Equipment Items contained in the Configuration |
|
Current Status |
A code indicating the current status of an Equipment Item. Values
= A- Active, N- Not In Use, T- Traded, X- External Transfer, S- Sold, L- Stolen,
C- Cannibalized, J- Junked, U- Transfer to Surplus, D- Deemed Non-Capital, V-
Returned to Vendor, G- Lost, Y- No longer Meets $5000 Capitalization Level, Z-
Federal items costing less than $1000, R-Software Not Inventoried,
P-Lease/Purchase. All codes, other than A, are disposal codes
(inactive). |
|
Current Status Date |
The date on which the current Equipment Item status was
entered. |
|
Depreciate |
Identifies whether an Equipment Item is to be depreciated. Values
= Y or N. |
|
DOE Equipment Type |
Code used by the Department of Energy to identify equipment
type. |
|
Equipment Item Screen |
Displays information for a single Equipment Item, including
description and location. |
|
Exp Class |
A minor class code used to classify financial transactions
according to the object of the expenditure. |
|
Fabricated |
An indicator identifying that an Equipment Item has been
constructed by the University of Wisconsin-Madison campus. Values = Y or
N. |
|
Facility Number |
A unique number assigned by the Space Management Office
identifying a specific building. Part of the facility key. |
|
Fair Market Value |
The estimated current market value of an Equipment Item. This
field is used when there is no expenditure of funds to acquire an Equipment
Item. For example, a Gift-in-Kind or an Equipment Item furnished by the
Government. |
|
Fed Agency |
The Federal agency that provided the funds to acquire an Equipment
Item. |
|
Fed Agency Award Num |
The number used by a Federal Agency to uniquely identify a
specific project from others funded by the same agency. |
|
Fed Xfer Order Num |
The number assigned by the University of Wisconsin - Madison to a
Federal Transfer Order requesting transfer of an Equipment Item from one Federal
grant to another. |
|
Federal Agency Decal Num |
The decal number of the inventory tag issued by the Federal
government for an item owned by the Federal Government. |
|
Followup Reqd |
Indicates when follow-up for information from departments on an
Equipment Item is required. Values = Y or N. |
|
Fund |
An independent fiscal and accounting entity with a self-balanced
set of accounts and a stated purpose or set of objectives. |
|
Funding UDDS |
UDDS which is the source of funding for an item. |
|
FYR |
Fiscal year which runs from July 1 through June 30 |
|
GIK Donor |
The name of the donor who presented the Gift-in-Kind to the
University. |
|
GIK Number |
A number assigned to identify the donation of a
Gift-in-Kind. |
|
Insurance Code |
Designates the type of insurance converge for an Equipment
Item. |
|
Int Req Num |
The number of the request to purchase an Equipment Item within the
University of Wisconsin System. |
|
Inv Num Decal Attached |
Indicates if a decal displaying the Equipment Item's inventory
number is attached to the Equipment Item. Values = Y or N. |
|
Inventory Item |
An Inventory Item is a piece of equipment that has been acquired
with capitalized funding. |
|
Inventory Number |
The number used to uniquely identify an Equipment
Item. |
|
Item Description |
Free-form text description of the Equipment Item. |
|
Item Origin Code |
A code defining how an Equipment Item was acquired by the
University of Wisconsin - Madison. Values = P- Purchase Order, I- Internal
Requisition, C- Internal Cash Transfer, G- Gift-in-Kind, F- Federal Transfer, R-
Research Agreement, L- Loan from Outside University, X- Transfer from Outside
Institution, U- Origin Unknown, V- Government Furnished, T- Title Transfer From
Federal Government, D- Department Transfer at No Cost. |
|
Last Phys Inv Date |
The date of the most recent physical inventory conducted for an
Equipment Item. |
|
List of Values |
An indicator that there is a list of values associated with the
selected data field. The List of Values indicator will appear in the status
line. You must be in the Enter-Query mode on the Equipment Item screen to
activate the List of Values indicator. |
|
Loan Agree Num |
A number assigned to a Loan Agreement by the University when
loaning University equipment to an outside institution. |
|
Loan Date End |
The end date of a loan agreement. |
|
Loan Date Start |
The start date of a loan agreement. |
|
Logon ID |
Logon ID assigned to mainframe users by Division of Information
Technology. |
|
Main Menu Screen |
The point of access for all other screens in the Capital Inventory
System. |
|
Major Group Code |
A code identifying a broad category of similar Equipment
Items. |
|
Mfr Model Num |
The number assigned by the manufacturer identifying the style or
design of an Equipment Item. |
|
Mfr Name |
The name of the manufacturer of an Equipment Item. |
|
Mfr Num |
A number used to identify the manufacturer of an Equipment
Item. |
|
Mfr Serial Num |
The number assigned by the manufacturer identifying the specific
serial number of an Equipment Item. |
|
Order Date |
The date of the Purchase Order on which an Equipment Item was
purchased. |
|
Origin Number |
The identifier number associated with the acquisition of an
Equipment Item. |
|
Original Acq |
Indicates if the acquisition record is for the original
acquisition of an Equipment Item. Values = Y or N. |
|
Ownership |
Identifies the entity that holds the legal or equitable title to
an Equipment Item. Values = U- University Ownership, F- Government Ownership, D-
Donor Ownership. |
|
Person ID |
IADS Appt Person ID. |
|
PO Num |
The number of the Purchase Order on which an Equipment Item was
purchased. |
|
Primary Name |
The generic name of the Equipment Item. |
|
Property Administrator |
The person appointed by a department to act as the inventory
liaison between the department and Property Control and who is responsible for
the maintenance of inventory information for the Equipment Item. |
|
Query Screen |
Allows the user to query the database using selected data
elements. |
|
Reqnum |
The requisition number of the Purchase Order on which an Equipment
Item was purchased. |
|
Responsible Employee |
The person in a department who has direct responsibility for the
equipment's use. |
|
Research Agree Num |
The number of the agreement between a vendor and the University of
Wisconsin-Madison making an Equipment Item available for University use in
return for performing a service for the vendor. |
|
Room Space Num |
The number assigned to a building room or other building
space. |
|
Row Entry DTG |
Date-Timestamp of the creation or most recent update of a data
field or screen. |
|
Row Entry Who |
The Logon ID of the person who created or last updated a data
field or screen. |
|
Secondary Name |
More specifically describes a generic Equipment
Item. |
|
Sponsor Name |
The name of the donor who provides the funds to acquire an
Equipment Item. |
|
Trade In Credit |
The amount credited toward the purchase cost of an Equipment Item
for the trade-in of another Equipment Item. |
|
Trade In Info |
Information about an Equipment Item that was traded in on the
purchase of another Equipment Item to receive the indicated Trade-in Credit. The
information would normally include either the Inventory Number or the serial
number of the Trade-in Equipment Item. |
|
UDDS |
The code identifying unit, division, major department and
subdepartment. |
|
Using Dept |
UDDS of the department using an Equipment Item. |
|
Vendname |
Name of the vendor furnishing an Equipment Item. |
|
Vendnum |
Code identifying a vendor name in the Purchasing
System. |
|
Verified Off Campus |
Indicates if a Federally Titled Equipment Item's location and use
has been verified and a completed verification form received. |
|
Wing |
Part of Facility key. Values = Blank or suffix distinguishing one
wing or section of a building from another. |
|
Xfer From Outside Inst |
Describes the source of an Equipment Item transferred to the
University of Wisconsin-Madison from another institution. This would normally
occur when a faculty member transfers to the University bringing equipment with
them. |
|
Years Life |
The useful life in years, as designated by System Administration,
of an Equipment Item for depreciation purposes. |
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To access the UW-Madison Capital Inventory System, go to the
Property Control Web page at http://www.bussvc.wisc.edu/acct/propcont/prophome.html
and click on Capital Inventory System link.
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The Main Menu is the point of access for all other screens in the
Capital Inventory system. It is used to navigate to the different actions
available in the system. The user selects the action by either clicking the
mouse on the selected button or by tabbing to the selected button and pressing
the enter key.
Action buttons on the Main Menu Screen
|
Button |
Description of the function |
|
Query |
Transfers the user to the Query screen. The Query screen allows
the user to query the database using one of the following criteria: inventory
number, configuration number, using department, origin number, federal award
number, or any combination of the funding code. In addition, the user can
specify which items they wish to retrieve based on their status. |
|
Exit |
Allows the user to exit the UW-Madison Capital Inventory
System. |
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The Query screen allows the user to query the database using one
of the following criteria: inventory number, configuration number, using
department, origin number, federal award number, or any combination of the
funding code. In addition, the user can specify which Items they wish to
retrieve based on their status.
Fields on the Query (Inquiry Menu) Screen
|
Item |
Description |
|
Inventory Number |
The number used to uniquely identity an Equipment Item. Enter the
entire Inventory Number, for example U0612345. |
|
Configuration Number |
A number used to uniquely identify a collection of Equipment
Items. Enter the entire Configuration Number, for example U0612345. The
Configuration Number can be the same as an Inventory Number. |
|
Using Department |
UDDS of the department using an Equipment Item. |
|
Origin Number |
The identifier number associated with the acquisition of an
Equipment Item. Includes Purchase Order Number, Internal Requisition Number,
Gift-in-Kind Number, Loan Agreement Number, or Federal Transfer Order
Number. |
|
Federal Agency Award Number |
The number used by a Federal Agency to uniquely identify a
specific project from others funded by the same agency. |
|
Fyr |
Fiscal year which runs from July 1 through June 30. |
|
Fund |
An independent fiscal and accounting entity with a self-balanced
set of accounts and a stated purpose or set of objectives. |
|
Acct |
Account. Part of the accounting string. An identifier used for
records that are organized by project rather than by organizational entity.
Normally used by gift and grant funds. |
|
Activity |
A code identifying the general purpose for which the money is
being spent. |
|
Funding UDDS |
UDDS which is the source of funding for an Item. |
|
Exp Class |
A minor class code used to classify financial transactions
according to the object of the expenditure. |
|
Item Status |
Gives user the ability to choose all current status codes or
select a specific current status. |
Action buttons on the Query (Inquiry Menu) Screen
|
Button |
Description of the Function |
|
Query |
Executes the query using the criteria that the user has
entered. |
|
Exit to Main Menu |
Allows the user to exit to the Main
Menu. |
Menu buttons on the Query (Inquiry Menu) Screen
If the user enters an existing inventory number and presses the
Query push-button, the user is presented with the Equipment Item screen with the
information for that inventory number.
Similarly, if the user enters an existing configuration number and
presses the Query push-button, the user is presented with the Configuration
Screen with the information for that configuration number.
If the user enters an existing using department and presses the
Query push-button, the user is presented with an Inquiry Menu screen that
contains all of the equipment Items for that using department in a scrollable
grid. An example of choosing a using department of "A055000" is below.
Fields on the results of a query of Using Dept on the Query
(Inquiry Menu) Screen
|
Item |
Description |
|
Owner |
Identifies the entity that holds the legal or equitable title to
an Equipment Item. Values = U - University Ownership, F - Government Ownership,
D - Donor |
|
Inventory Number |
The number used to uniquely identify an Equipment
Item. |
|
Configuration Number |
A number used to uniquely identify a collection of Equipment
Items. |
|
Item Description |
Free-form text description of the Equipment Item. |
|
Current Status |
A code indicating the current status of an Equipment Item. Values
= A-Active, N-Not In Use, T-Traded, X-External Transfer, S-Sold, L-Stolen,
C-Cannibalized, J-Junked, U-Transfer to Surplus, D-Deemed Non-Capital,
V-Returned to Vendor, G-Lost, Y-No longer meets $5000 Capitalization Level,
Z-Federal Items costing less than $1000, R-Software Not Inventoried,
P-Lease/Purchase. All codes, other than A, are disposal codes
(inactive). |
|
Items with Current Status |
Indicates the current status criteria selected from the Query
Screen when running the query. |
|
Using Dept |
UDDS of the department using an Equipment Item. |
|
Active Acquisition Total |
The total acquisition cost of the active acquisitions for all
Equipment Items resulting from the query. |
Action buttons on the results of a query of Using Dept on the
Query (Inquiry Menu) Screen
|
Button |
Description of the Function |
|
Sort by Configuration # |
Sorts the output of the query results by configuration number. The
default sort is by Inventory Number. |
|
Item Detail |
When the user clicks on the Inventory Column in the grid, and
selects a particular row (Equipment Item), then presses this push-button, the
user is transferred to the Equipment Item screen. The information that will be
displayed will be for the highlighted Equipment Item from this result
screen. |
|
Configuration Details |
When the user clicks on the Configuration Column in the grid, and
selects a particular row (equipment Item), then presses this push-button, the
user is transferred to the Configurations screen. The information that will be
displayed will be for the highlighted Configuration number from this result
screen. |
|
Enter Query Criteria |
Returns the user back to enter a different query. |
|
Exit to Main Menu |
Allows the user to exit to the Main
Menu. |
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This screen displays information for a single equipment item. It
also provides access to the acquisition and funding information for the
item.
Fields on the Equipment Item Screen
|
Item |
Description |
|
Ownership |
Identifies the entity that holds the legal or equitable title to
an equipment item. Values = U - University Ownership, F - Federal Government
Ownership, D - Donor Ownership. |
|
Inventory Num |
The number to uniquely identify an equipment item. |
|
Configuration Num |
The number to uniquely identify a collection of equipment
items. |
|
Major Group |
Identifies a broad category of similar equipment. |
|
Primary Name |
Identifies the generic name of the equipment item. |
|
Secondary Name |
More specifically describes a generic equipment
item. |
|
Item Description |
Free-form text description of the equipment item. |
|
Mfr Model Num |
Number assigned by the manufacturer identifying the style or
design of an equipment item. |
|
Mfr Serial Num |
Number assigned by the manufacturer identifying the serial number
of an equipment item. |
|
Mfr Num |
Number used to identify the manufacturer of an equipment
item. |
|
Property Admin. |
Person ID of person responsible for the maintenance of inventory
information for the equipment item. |
|
Responsible Emp |
Person ID of the person using the equipment. |
|
Chapter |
Indicates the chapter or unit to which the facility number refers.
Currently only the Madison and Milwaukee space management offices and the
Madison accounting office. |
|
Facility Num |
Part of the facility key assigned by the Space Management
office. |
|
Wing |
Part of the facility key. Blank or suffix distinguishing one wing
or section of a building from another. |
|
Room Space Num |
Part of the physical RIF key. The number assigned to a building
room or other building space. |
|
Building Name |
Name of the building as assigned by the Space Management
Office |
|
Available |
The equipment item is available to share with other departments.
Values = Y or N. |
|
Verified Off Campus |
Indicates if a Federally Titled Equipment Item's location and its
use has been verified and a completed verification form received. |
|
Decal Attached |
Indicates if the decal identifying the inventory number of an
equipment item is attached to the equipment item. Values = Y or N. |
|
Followup Reqd |
Follow-up is necessary to gain additional information about the
equipment item. Values = Y or N. |
|
Current Status |
A code indicating the current status of an Equipment Item. Values
= A- Active, N- Not In Use, T- Traded, X- External Transfer, S- Sold, L- Stolen,
C- Cannibalized, J- Junked, U- Transfer to Surplus, D- Deemed Non-Capital, V-
Returned to Vendor, G- Lost, Y- No longer Meets $5000 Capitalization Level, Z-
Federal items costing less than $1000, R-Software Not Inventoried,
P-Lease/Purchase. All codes, other than A, are disposal codes
(inactive). |
|
Current Status Date |
Date on which the current equipment item status was
entered. |
|
Condition |
The condition of an equipment item as reported by the using
department. |
|
Fed Agency Decal |
The decal number of the inventory tag issued by the Federal agency
for an equipment item owned by the Federal government. |
|
Last Phys Inv Date |
Date of the most recent physical inventory conducted for an
equipment item. |
|
Charge Back |
Identifies that equipment item is used in a chargeback operation.
Values = Y or N. |
Action buttons on the Equipment Item Screen
Action buttons can be activated by clicking the mouse on the
selected button or by tabbing to the selected button and pressing the enter
key.
|
Button |
Description of the Function |
|
Acq/Fund |
Allows the user to access acquisition and funding information for
the equipment item being shown on the screen. |
Menu buttons on the Equipment Item Screen
To query the capital inventory database from this screen, choose
Enter from the Query pull down menu. This puts you in Enter-Query mode. Enter
your query criteria in one or more fields and choose Execute from the Query pull
down menu to run the query.
Selected data fields have a List of Values associated with the
field. This allows the user to view and more easily select the query criteria.
When you click on one of these fields, the List of Values indicator will appear
on the Status Line next to the Enter-Query indicator at the bottom of the
screen. Choose Display List from the Edit pull-down menu to view the list of
values. Select value by scrolling through list of value descriptions or typing
the description in the Find box. Select value desired and click on OK button.
The value selected will be transferred to the data field.
If your query returns multiple records, press the Down arrow to
see the next record. Press the Up arrow to see the previous record.
For example, to query all equipment items with an Active current
status for Responsible Employee 53774 (the employees Person ID #), you would
choose Enter from the Query pull down, type ?#8364;˜53774?#8364;™ in the Responsible Emp field
and ?#8364;˜A?#8364;™ in the Current Status field and choose Execute from the Query pull down
menu as shown below.
To cancel Enter-Query mode, choose Cancel from the Query pull down
menu or press F4.
If you simply want a count of the equipment items that match
certain criteria, choose Enter from the Query pull down menu, enter your
criteria and then choose Count Hits from the Query pull down menu. The count of
items matching your criteria will be displayed in the status bar at the bottom
of the screen. The example below shows that 109 equipment items are located in
Chapter A, Facility Number 0005 with an Active current status.
You can also use pattern matching to retrieve specific records.
Choose Enter from the Query pull down to get to Enter-Query mode. Enter the
desired pattern and choose Execute from the Query pull down to run the query.
Use an underscore to represent any character. Use % to search for any
combination of characters. For example, specifying _IN%S will retrieve: BINS,
FINES, WINNERS, WINEMAKERS, etc.
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Acquisition and Funding on the Equipment Item screen allows the
user to view the acquisitions and funding for a particular equipment item. While
looking at information on a particular equipment item, the user can press the
Acq/Fund push-button in order to see this screen.
Fields on the Acquisition and Funding part of the Equipment Item
Screen
|
Item |
Description |
|
Inventory Number |
Number used to uniquely identify an equipment item. |
|
Acq Date |
The date the equipment item becomes an active inventory
item. |
|
Acq Status |
Identifies the status of the acquisition record. Values = A-
Active, I - Inactive, P - Pending. |
|
Original Acq? |
Indicates if the acquisition record is for the original
acquisition of the equipment item. Values = Y or N. |
|
Using Dept |
UDDS of the department using the equipment item. |
|
Fair Market Value |
The estimated current market value of an equipment item. This
field is used when there is no expenditure of funds to acquire an equipment
item. For example, a Gift-in-Kind or an equipment item furnished by the Federal
Government. |
|
Trade in Credit |
The amount credited toward the cost of this equipment item for the
trade-in of some other item. |
|
Trade in Info |
Information about an equipment item that was traded in to receive
the indicated Trade-in credit. |
|
Origin Code |
The identifier number associated with the acquisition of an
equipment item. |
|
Reqnum |
The requisition number of the Purchase Order on which this item
was purchased. |
|
Vendnum |
Code identifying a vendor in the Purchasing System. |
|
Order Date |
Date of the Purchase Order on which this item was
purchased. |
|
Internal Req Num |
The number of the request to purchase (internal transfer) an
equipment item within the University of Wisconsin-Madison system. |
|
G I K Num |
The number identifying a donation of equipment. |
|
G I K Donor |
The name of the donor of an equipment item. |
|
Fed Xfer Order Num |
The number assigned by the University of Wisconsin-Madison to a
Federal Transfer Order requesting transfer of an equipment item from one federal
grant to another. |
|
Research Agree Num |
The number of the agreement between a vendor and the University of
Wisconsin - Madison making an equipment item available for University use in
return for performing a service for the vendor. |
|
Loan Agree Num |
Then number of the agreement for the loan of an equipment
item. |
|
Xfer From Outside Inst |
Describes the source of an equipment item transferred from another
institution. |
|
Origin |
A field displaying the description of the Origin
Code. |
|
Fyr |
Fiscal year. Runs approximately July 1 through June 30 for the
State of Wisconsin. |
|
Fund |
An independent fiscal and accounting entity with a self-balanced
set of accounts and a stated purpose or set of objectives. |
|
Acct |
Account is part of the accounting code. An identifier used for
records that are organized by project rather than by organizational entity.
Normally used by gift and grant funds. |
|
Funding UDDS |
UDDS which is the source of funding for an item. |
|
Activity |
A code identifying the general purpose for which the money is
being spent. |
|
Exp Cls |
A minor class code used to classify financial transactions
according to the object of the expenditure. |
|
Amount |
The dollar amount funded by the acquisition funding source for an
equipment item. |
|
Deprct? |
Identifies whether an equipment item is to be depreciated. Values
= Y or N. |
|
Cash Xfer Voucher Num |
Number of voucher used for a cash transfer. |
|
Fed Agency |
The Federal agency that provided the funds to acquire an equipment
item. |
|
Fed Agency Award Num |
The number used by a Federal agency to uniquely identify a
specific project from others funded by the same agency. |
|
Funding Total |
The total cost of all funding expenditures for an acquisition used
to acquire an equipment item. |
|
Item Total |
Reflects the total value of an equipment item. Includes the total
of Fair Market Value plus Trade-In Credit plus Item Total. |
|
Sponsor Name |
The name of the entity providing non-Federal grant funds to
acquire an equipment item. |
Action buttons on the Acquisition and Funding part of the
Equipment Item Screen
|
Button |
Description of the Function |
|
Equipment Item |
Allows the user to return to the equipment item
screen. |
|
Vendor Name |
Allows the user to view the vendor name associated with the vendor
number indicated. |
Menu buttons on the Acquisition and Funding part of the Equipment
Item Screen
To exit the Acquisition/Funding screen, choose Exit from the
Action pull down menu. This will take you back to the screen you were in, prior
to accessing the Equipment Item screen.
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The Configuration screen allows the user to view the contents of a
configuration, and to query the database using a variable set of criteria about
the configuration.
Fields on the Configuration Screen
|
Item |
Description |
|
Configuration Num |
A number used to uniquely identify a collection of equipment
items. May be identical to the Inventory Number. |
|
Con Num Decal Attached |
Indicates if a decal identifying the configuration number is
attached to one or more of the items in the configuration. Values = Y or
N. |
|
Fabricated |
An indicator identifying that an equipment item has been
constructed by the University of Wisconsin - Madison. Values = Y or
N. |
|
Fed Agency Decal Num |
The decal number of the inventory tag issued by the Federal
government for an item owned by the Federal Government. |
|
Config Description |
Free-form text description of the configuration. |
|
Owner |
Identifies the entity that holds the legal or equitable title to
an equipment item |
|
Inventory Number |
The number used to uniquely identify an equipment
item. |
|
Item Description |
Free-form text description of the equipment item. |
|
Current Status |
A code indicating the current status of an Equipment Item. Values
= A- Active, N- Not In Use, T- Traded, X- External Transfer, S- Sold, L- Stolen,
C- Cannibalized, J- Junked, U- Transfer to Surplus, D- Deemed Non-Capital, V-
Returned to Vendor, G- Lost, Y- No longer Meets $5000 Capitalization Level, Z-
Federal items costing less than $1000, R-Software Not Inventoried,
P-Lease/Purchase. All codes, other than A, are disposal codes
(inactive). |
|
Items with current status |
Indicates the current status criteria selected from the query
screen when running the query. |
|
Active Acquisition Total |
The total cost of the active acquisitions for the equipment items
contained in the configuration selected in the query.
|
Action buttons on the Configuration Screen
|
Button |
Description of the Function |
|
Item Detail |
A push-button that allows user to view the equipment item screen
for the equipment item highlighted. |
Menu buttons on the Configuration Screen
To exit the Configuration screen, choose Exit from the Action pull
down menu. This will take you back to your previous screen.
To query the capital inventory database from this screen, choose
Enter form the Query pull down menu. This puts you in the Enter-Query mode.
Enter your query criteria in one or more fields and choose Execute from the
Query pull down menu to run the query. |
|
